Features
Every tool your service business needs, connected
From the first booking to the final payment, Flows Jobs replaces scattered apps, paper and spreadsheets with one platform your whole team uses.
Bookings & scheduling
Take bookings around the clock and keep your calendar in order
Customers discover your business in the Flows Jobs app and book the service they need. Every request lands in your dashboard where you can confirm, reschedule or redirect it — on your phone or the web.
- Online booking from your public business profile, with services, prices and photos
- Set your availability so customers only see times you can actually do
- Confirm, reschedule, redirect or decline requests in one tap
- Add manual bookings for phone, email and walk-in customers — including guests without the app
- Recurring bookings for regular cleans, maintenance and service contracts
- Monthly calendar with a daily agenda, plus an employee-by-employee schedule view
- Unlimited service areas and a full service catalogue
Today's jobs
12
+3
Revenue (MTD)
$18.4k
+12%
Unpaid invoices
4
$2,310
Today's schedule
View calendar- 8:00 AMIn progress
End-of-lease clean
Sarah M.
- 10:30 AMConfirmed
Split system service
James K.
- 1:00 PMPending
Garden tidy-up
Unassigned
- 3:15 PMConfirmed
Leaking tap repair
Liam T.
Jobs & field work
Dispatch the right person and follow every job to completion
Confirmed bookings become jobs that you assign to your team. Staff get their schedule on their phone, and you see live progress as work starts, pauses and finishes.
- Assign jobs to team members and reassign with a tap
- Live job status from scheduled to in progress to completed
- GPS check-in and check-out to verify on-site attendance
- Before & after photos and job notes attached to every visit
- Full job activity log for complete accountability
- Customer address and directions on the job card
Current job
Split system service
14 Ocean St, Bondi NSW
Time on job
01:24:37
Checked in on site · GPS verified
Job photos
Timesheets & travel tracking
Accurate hours and travel records without the paperwork
Time is captured as your team works, so timesheets build themselves. Add travel tracking to record each trip between jobs — route, distance and duration — for payroll, reimbursements and client billing.
- One-tap start, pause and finish timers on every job
- Automatic employee timesheets you can review by person and period (Team plan and above)
- Travel tracking add-on: GPS route map, kilometres and travel time per trip
- Travel logs per employee and per job, viewable in the app and web portal
- Battery-conscious location sampling designed for all-day use
Travel tracking is an optional add-on billed per tracked employee per month. See add-on pricing →
Weekly timesheet
This weekQuotes & invoices
Quote, invoice and follow up — all in one place
Create quotes and invoices with a flexible line-item editor, send them by email, and keep every document linked to its booking and customer. Customers get a clean, professional document with a link to view it online.
- Line-item quotes and invoices with GST and your business branding
- Convert completed jobs into invoices in seconds
- Email documents directly to customers, with a PDF receipt on payment
- Track draft, sent, paid and overdue status at a glance
- Automatic overdue reminders emailed to customers, so you spend less time chasing payments
- Standalone invoices for work booked outside the app
- Starter includes 50 quotes & invoices per month; Team and above are unlimited
INVOICE
INV-00248
Payments & payouts
Let customers pay the moment the job is done
Connect your bank account through Stripe and every invoice gets a secure pay-by-card link. Funds are paid out to your nominated account — and you can still accept bank transfers by adding your details to invoices.
- Secure card payments powered by Stripe
- Payouts to your Australian bank account
- No platform commission on invoice payments — only Stripe's standard processing fee is passed through
- Bank transfer details displayed on invoices for customers who prefer EFT
- Payment status updates automatically when an invoice is paid
Payouts
Available for payout
$4,812.50
Next payout to •••• 4821
- INV-00248 · Paid by card$423.50
- INV-00247 · Paid by card$1,180.00
- INV-00245 · Paid by card$265.00
SMS & push notifications
Keep customers and staff in the loop automatically
Booking confirmations, reminders and job updates go out automatically by SMS and push notification. Every plan includes monthly SMS credit, and you can top up whenever you need more.
- Automatic SMS confirmations and reminders to customers
- Push notifications for new bookings, assignments and updates
- In-app notification centre for owners and staff
- Monthly SMS credit included with every plan ($4 to $50)
- SMS top-ups from $5 to $500 — top-up credit never expires
- Choose which notifications you receive in your account settings
SMS · Flows Jobs
Hi Emma, your booking with Sparkle Cleaning is confirmed for Thu 10:30 AM.
New booking request
End-of-lease clean · Sat 9:00 AM · Paddington
Job assigned to you
Split system service · Tomorrow 8:00 AM
Team & roles
Bring your whole team on board — with the right access for each person
Invite staff by email and choose their role. Each role sees only what it should, so technicians focus on their jobs and your accountant sees the numbers.
- Owner — full control of the business, billing and team
- Admin — manage bookings, jobs, team and customers (Team plan and above)
- Employee — view assigned jobs, track time, add photos and notes
- Accountant — view bookings, calendar, invoices and reports (Team plan and above)
- Email invitations with one-tap acceptance
- Extra seats available on any plan; Elite includes unlimited team members
Team
+ Invite- AMAlex MorganOwner
- PSPriya ShahAdmin
- JKJames KellyEmployee
- SMSarah MurphyEmployee
- DLDaniel LeeAccountant
Reports & insights
Reporting that grows with your business
Every plan includes core reporting. As you grow, unlock deeper analytics on your team, profitability and growth — plus exports your accountant will thank you for.
Revenue — last 12 months
▲ 24%1,284
Jobs done
41%
Repeat customers
$212
Avg. job value
Included in
Starter
- Revenue and booking overview
- Job and invoice summaries
- Customer reviews & ratings
- Export to spreadsheet
Unlocked on
Team +
- Team performance & top performers
- Jobs and hours per employee
- Platform revenue generated
- Repeat customers & top services
Unlocked on
Pro +
- Platform ROI dashboard
- Profitability estimates
- AI-powered business insights
- Service revenue analysis
Unlocked on
Elite
- Quarterly growth reports
- GST-ready accountant exports
- Payroll summaries
- Business health score & multi-business comparison
Apps, portal & security
Work from anywhere, with peace of mind
Use Flows Jobs on the devices you already have. Your data syncs instantly across the mobile apps and the web portal.
iPhone & Android apps
Full-featured apps for owners, staff and customers, with push notifications for every booking and job update.
Business web portal
Owners, admins and accountants can sign in from any browser at flowsjobs.com — manage bookings, invoices, team, billing and reports, with each role seeing only what it’s allowed to.
ABN verification
Every business is ABN-checked and approved by our team before appearing to customers.
Account security
Email and phone verification, login history and role-based permissions protect your account.
Reviews & reputation
Collect verified customer reviews and ratings that help new customers choose you.
Privacy by design
Data handled under the Australian Privacy Principles, with clear retention and deletion policies.
Ready to run your business on Flows Jobs?
Start your free trial today. No lock-in contracts — upgrade, downgrade or cancel any time.
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